Marlene T

High powered Executive Assistant with an International MBA with over15 years of experience.


Executive Secretary


Philadelphia, PA

Education Level:


Will Relocate:



I am seeking a role that will allow me to travel internationally. Ideally, I would like to work for an organization that has a strong international presence. Lastly, I am amenable to assuming a new job title and role to advance my career.




TECHNICAL PROFICIENCIES Skilled use of Windows Operating System; Software-MS Word, MS Excel, Power Point, Lotus Notes, Word Perfect, Outlook, OneSource, MS, Internet Explorer, Lexis-Nexis, Hoovers, Factiva, Netscape Communicator, SharePoint, SAP, Quick books Type 70WPM. AFFILIATIONS Dean’s List Member, Alpha Sigma Lambda National Honor Society, Epsilon Sigma Chapter Extensive Special Events Experience Member of the Cultural Awareness Program Certified in CPR

Companies I like:

International Companies



•Coordinate work within and assign key projects to the Executive Office administrative team to optimize the productivity and efficiency of the team. •Ensure consistent communication exists with the administrative team throughout the organization, workload management and continued focus on goal and objectives. •Coordinate board meeting and general meetings including travel logistics and meeting preparation. Oversee compilation of reports and presentation in preparation for meetings. •Assist in annual budget preparation and ensure compliance through monitoring of monthly expenditure analysis. •Attend senior management meetings and maintain action item report to ensure deliverables are met in required timeframe. •Maintain business critical and routine reports while ensuring timely schedule updates and distribution, working closely with members of senior management. •Effectively interface with senior executives, internal customers, external vendors and/or government agencies. •May advise individuals of the executive’s view on policies or issues, using judgment, discretion and confidentiality. •Effectively manage multiple, sometimes conflicting priorities, fast-paced and demanding environment. •Manage calendar for the office of the CEO. •Track expenses, prepare expenses reimbursement reports and maintain expense accounts for the CEO. •Develop and /or prepare correspondence or documents on behalf of the CEO, including letters, memos, reports, presentations and analysis, exercising discretion and judgment. •Ensure direct reports meet required deadlines for report and information submission and miscellaneous ad-hoc directives. •Open and route incoming mail for the CEO. •Prepare and maintain filing system for the CEO. •Receive incoming calls for the CEO and route as appropriate. •Perform periodic/ad-hoc projects as requested. Provides personal support for CEO as requested. •Provide senior executive support to the President, Vice President of Sales, Vice President of Medical Services. •Acts as the liaison between headquarters and field offices. •Coordinate travel arrangements, both international and domestic, including transportation, flight, and hotel. •Prepare itinerary, trip file and supplies; create expense reports after travel. •Obtain visas’ for travel as necessary in cooperation with Human Resources. •Manage the travel logistics for international guests, clients and candidates. •Maintain executive’s calendar, confirm appointments, and arrange internal/external meetings. •Act as the gatekeeper for screening phone calls and taking messages for executives. •Coordinate and maintain complex calendar(s) for the team. •Maintain daily review log and prioritize e-mails and correspondence. •Create various emails, correspondence, documents and reports. •Arrange meeting facilities and conferences; take meeting minutes during conferences. •Update and monitor delegated tasks to ensure progress to deadlines. •Maintain procedures manual to ensure consistent performance of routine. •Research, draft or abstract reports; edit and proofread all documents. •Set up tickler system and exception reporting systems; improve, tighten storage and retrieval systems. •Monitor, review and reconcile expenses of President, Vice President, and direct reports. •Calculate foreign currency conversions. •Proficient with company designed database management software. •Handle departmental mail appropriately.